Finding and Managing Profiles

A profile is created for each person who joins your organization in MayaMaya. The Profiles page lets you follow each person's progress, send reminders, and manage profiles individually or in bulk.

Open Profiles

Go to People > Profiles, or select View Details on the Total Profiles card on the dashboard.

The Profiles page

Each row shows the person's name and Profile ID (their email address), current role, the date of their last report, department, Profile Status, and Shared With (the partner organizations that can see the profile, if any).

Understand profile status

The Profile Status column shows three icons. Each is highlighted when that part is complete. Hover over an icon to see its status.

• Questions – the assessment quiz. The number shows how many questions the person has answered.
• Skill profile – the person's Skills Profile.
• Resume – whether the person has uploaded a resume.

To remind someone to finish a pending step, select the pending icon. MayaMaya sends them a reminder email.

Search and filter

Select the search icon to find a person by name. Select the filter icon to narrow the list by:

• Department
• Level
• Availability
• Questions Completed (Completed or Pending)
• Skill Profile Status (Completed or Pending)
• Resume Status (Completed or Pending)
• Shared With

Act on several profiles at once

1. Select the check box next to each profile, or select Select all.
2. Choose an option from Select bulk action:
   • Questions reminder, Profile reminder, or Resume reminder – email the selected people a reminder to complete that step.
   • Download Data – download the selected profiles' data.
   • Edit Department – move the selected people to a different department.
   • Share with Partner – share the selected profiles with a partner organization. See Sharing Profiles and Job Roles with Partners.

Open or remove a profile

• Select a person's name to open their profile. See Understanding a Person's Profile.
• Select the Remove icon on a row to remove that profile.

To add more people, select Invite People. See Inviting People to MayaMaya.

Related video

Managing people and talent profiles effectively with MayaMaya (2:07)

Related articles

• Previous: Inviting People to MayaMaya
• Next: Understanding a Person's Profile
• Creating and Managing Teams

Document prepared: September 2026 | Catenate Corp